What Are Secretarial Services?

Secretarial services refer to professional support services provided to companies for handling legal, statutory, and regulatory compliances — especially under the Companies Act, 2013. These are often delivered by Company Secretaries (CS) or secretarial firms.

Who Provides Secretarial Services?

• Practicing Company Secretaries (PCS)
• Secretarial/Corporate law firms
• In-house Company Secretary (for large companies)

Scope of Secretarial Services

Area	Services Included
Company Law Compliance	ROC filings, AGM/EGM, Board meetings, minutes
Regulatory Approvals	Name approval, change of registered office, director changes
Statutory Registers	Maintenance of registers like Register of Members, Directors
Annual Filings	AOC-4, MGT-7, MGT-8, and other mandatory forms
Event-Based Filings	Allotment, transfer, buyback of shares, etc.
Corporate Governance	Ensuring legal & ethical business practices
Advisory Services	Guidance on Companies Act, FEMA, SEBI, and LLP laws
XBRL Filings	Filing financial statements in XBRL format
Due Diligence Reports	Secretarial due diligence and audit
Compliance Calendar	Providing timely updates/reminders on due dates

List of Major Secretarial Services

1. Company Incorporation & Setup
   • Drafting MOA, AOA
   • DIN, DSC application
   • Filing SPICe+ form
   • PAN, TAN, GST, PF, ESI registration
2. Board & General Meeting Services
   • Drafting notices, agendas, minutes
   • Compliance with Secretarial Standards (SS-1 and SS-2)
3. ROC Compliance Services
   • Annual return (MGT-7)
   • Financial statement (AOC-4)
   • Director KYC (DIR-3 KYC)
   • MGT-14 for resolutions
4. Corporate Restructuring
   • Merger/demerger
   • Share transfer
   • Private placement
   • Rights/bonus issue
5. LLP Secretarial Services
   • LLP formation
   • LLP Agreement changes
   • Filing Form 11, Form 8
6. SEBI and Listing Compliances (for listed companies)
   • LODR compliance
   • Board composition
   • Quarterly reports
7. Other Support Services
   • RBI/FEMA compliance
   • MSME registration
   • Labour law filings

Legal Framework for Secretarial Services

• Companies Act, 2013
• SEBI (LODR) Regulations, 2015
• FEMA Regulations
• LLP Act, 2008
• Secretarial Standards issued by ICSI
• Labour Laws, Factories Act (if applicable)

Why Are Secretarial Services Important?

Benefit	Description
Legal Compliance	Avoid penalties, prosecutions
Corporate Governance	Ensures ethical & transparent business
Saves Time & Resources	Expert handling of complex legal work
Professional Representation	Before ROC, RD, NCLT
Risk Management	Early detection of legal risks
Investor Confidence	Well-governed companies attract investment

Annual Compliance Calendar (Private Limited Company)

Due Date	Compliance	Form
30 April	Commencement of business (if applicable)	INC-20A
30 June	MSME Return (Half-yearly)	MSME-1
30 September	DIR-3 KYC for Directors	DIR-3
30 October	Filing of Financials	AOC-4
30 November	Annual Return	MGT-7
31 December	MSME Return (Half-yearly)	MSME-1

Documents Required (Common Secretarial Services)

1. Certificate of Incorporation
2. PAN of Company
3. MOA & AOA
4. Board Resolutions
5. Shareholder/Director details
6. Previous year filings
7. DSC of Directors
8. Bank statements or financials

Who Needs Secretarial Services?

• Private Limited Companies
• Public Limited Companies
• Section 8 Companies
• Limited Liability Partnerships (LLPs)
• Startups
• NGOs

Lexclaws.com Helps You Manage All Secretarial Compliances